• Track the project’s daily spending
• Keep an eye on progress toward research goals
• Know the sponsor’s rules about what can be spent
• Work with the department to ensure cost‑share is completed and documented
• Prepare and the final technical report

• Award Setup: Create new award accounts, enter budgets, and ensure all terms and conditions are correctly applied.
• Compliance Oversight: Interpret and enforce federal, state, sponsor, and University policies from the notice of awards.
• Financial Monitoring: Review spending for allowability, allocability, and reasonableness; conduct periodic financial reviews.
• Reporting: Prepare and submit official progress reports to sponsors.
• Audits & Closeouts: Assist in audit responses and coordinate formal award closeout.
• Institutional Authority: Serve as the official point of contact for sponsors on financial and administrative matters.

• Day-to-Day Award Management: Track spending, monitor budgets, and help faculty understand available balances.
• Effort & Payroll Support: Assist with effort changes to include payroll costs transfers (PCTs) and salary cap documentation to support charges to the awards.
• Faculty Support: Assist PIs with interpreting award terms and preparing internal forms.
• Communication Hub: Serve as the primary point of contact for PIs and staff, relaying guidance from central administration when needed.

The RPPR report is due within 9- days of the award end date for most federal grants. Reports range from a summary and list of publications to a complete, exhaustive compliation of the project results. The PI is responsible for submitting all technical reports in the correct form according to the award terms.

NIH requires submission fo the final RPPR report via eCommons. The PI logs into eRA Commons and clicks on the status tab at the top of the screen. The PI selects the "Requires Closeout". Once the PI has completed the final reporting electronically, they should route to OSP to provide the institutional approval of the final RPPR report.

Participant Support Costs (PSC) include expenditure on items such as the following:

• Stipends: A stipend is a fixed amount paid directly to a participant in connection with a training or educational activity.
• Travel: Allowable travel costs include transportation and related expenses. All travel must comply with federal sponsored travel regulations as well as UNT Health travel policies and guidelines.
• Subsistence Allowance: Reasonable costs for a participant’s lodging and per diem expenses may be charged when necessary for participation in a conference or training activity and must be limited to the days of attendance. Registration fees are allowable when required for conference participation.
• Fees: Fees paid by or on behalf of participants for meetings, conferences, symposia, or training activities are generally allowable PSC expenditures.
• Other Costs: Additional expenses that directly support a participant’s involvement may be allowable, such as training materials or laboratory supplies that can be specifically associated with individual participants.

Common unallowable expenses under the Participant/Trainee Support Budget include (note: some of these costs may be allowable on the main award):

• Incentives, prizes, memorabilia, or gifts, unless expressly identified, justified in the budget justification, and approved by the sponsor
• Honoraria or fees paid to guest speakers or lecturers
• Conference or workshop support costs, including facility rental, catering, supplies, or audiovisual/media equipment rental
• Payments to human subjects for participation in research activities
• Expenses incurred by the PI or project staff
• Costs for collaborators to travel to a single location to discuss project progress or direction
• Expenses for collaborators to attend project meetings, conferences, or seminars